Analyst 1 - Procurement
Pima Community College

Tucson, Arizona

This job has expired.

Pima Community College

Pima Community College Named 5th Best Employer to Work for in Arizona

Position Title: Analyst 1 - Procurement

Department: District Office

Starting Rate: Band 4 - $47,100 - $58,900

Closed Date: February 10, 2023, 5:00 PM Arizona Time

Position Summary:

The Analyst 1, Procurement procures goods, services, equipment, and capital outlay projects in accordance with the College's policies and procedures and in compliance with federal, state, and local procurement rules and regulations. Ensures maximum value for procurement, fair and equal treatment to all vendors, and maximum competition promotion for the organization.

The work schedule for this position is flexible and may include working evenings and weekends and local travel.

Duties and Responsibilities:

  • Analyzes purchasing request information, quotes, proposals, and cooperative contracts. Identifies issues and discrepancies; and, formulates contract award recommendations based on findings
  • Reviews and processes electronic contracts, purchase orders, invoices, or grants. Monitors and verifies adherence to regulations and policies related to area of procurement. Prepares, reviews, and submits P-Card reports, reconciliations, and statements
  • Reviewing, analyzing, writing, editing, negotiating (redlining), advising, purchasing contract terms and conditions. Accessing purchasing contract terms and conditions for various forms of risk and compliance
  • Processes requisitions to procure services and commodities. Researches, analyzes, and provides due-diligence quotes, bids, and estimates. Conveys Independent Contractor Certification forms, Letters of Agreements, contracts, sales agreements, co-op agreement information, insurance, and new vendor paperwork. Reviews and analyzes all documents for accuracy and obtains appropriate signatures
  • Identifies issues and works with requester and vendor to resolve discrepancies in services or products
  • Researches and compares pricing with alternate vendors and verifies scope of work. Assists departments with scope development
  • Assist with and/or is guided by Senior Analyst or Supervisor; facilitate highly complex/high-profile solicitations to include Invitation for Bids (IFBs), Request for Proposals (RFPs), and Request for Qualifications and Quotes (RFQs); as determined or defined by the Supervisor
  • Analyzes co-op agreements for use approval and accurate pricing. Reviews insurance certificates, surety bonds, research vendor licensing, certifications, and service ratings
  • Finalizes purchase requests using a P-Card or issuing a purchase order. Notifies requester and receiving department with order and shipment details. Sends purchase orders to vendor
  • Interprets and applies internal policies, procedures, and regulations. Collaborates with the Contract Services department for escalated contract review as necessary and in accordance with policy
  • Performs all duties and responsibilities as assigned or directed by the supervisor

Job Requirements:
  • Bachelor's degree in related field and
  • Up to one year of related experience and
  • Professional Association Certification in (Accounting, Finance, Business or Procurement
  • Associated Degree/Certification or in Accounting, Finance, Business Administration or a closely related field of study and
  • Two years of professional experience in the field of public or private sector business administration and
  • Professional Association Certification in (Accounting, Finance, Business or Procurement
  • An equivalent combination of certification, education, and experience sufficient to successfully perform the essential duties of the job such as those listed above
The ideal candidate will have the following knowledge, skills and abilities:
  • Knowledge of regulatory compliance principles and practices
  • Knowledge of business management and fiscal practices
  • Knowledge and application of organizational and time management principles
  • Skill in analyzing data and drawing conclusions
  • Skill in effective communication (both written and oral)
  • Skill in problem solving
  • Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
  • Ability to apply effective and accurate data entry and typing skills
  • Ability to develop and maintain effective and positive working relationships

This job has expired.

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