CTSI, SENIOR STAFF DIRECTOR
Duke University

This Position is Hybrid

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

CTSI Senior Staff Director, Community Engaged Research Initiative

Organizational Summary:

The Duke Clinical & Translational Science Institute (CTSI) provides infrastructure, education, and resources to facilitate translational research at Duke University focusing on integrating resources and programmatic research areas across campus. CTSI is housed in the Duke School of Medicine (SOM) and has dual reporting to the Dean of the School of Medicine and the Chancellor for Health Affairs. It is the institutional home for the Clinical and Translational Science Award (CTSA), funded by the National Center for Advancing Translational Sciences (NCATS), part of the National Institutes of Health (NIH).

The CTSI is comprised of a number of "Communities" that focus on key strategic areas related to Duke Health. The CTSI brings together the stakeholders from all parts of the University and Health System and facilitates their work toward reaching the Chancellor's strategic goals in a given area. These Communities will form a Network that will collaborate toward the overall vision of the CTSI: Accelerating the translation of scientific discoveries into health benefits for patients and communities. One of these Communities is the Community Engaged Research Community.

Occupational Summary:

Provides senior operational and project management leadership to the Community Engaged Research Community, collaborating with faculty directors on strategic planning and decision making and serving as point person for operations. Core activities include development and implementation of the strategic plan; convening stakeholders; monitoring and measuring the success of the Community's activities; and developing reports for the CTSI Executive Steering Committee and Board. Oversees portfolio/project management, communications, personnel, and financial management for the Community. Directs a variety of complex and independent activities involved in administrative oversight of the Community.

The Senior Staff Director is the operational partner to the Community's senior faculty Director and Co-Directors. He/she will report to the Equity and Learning Health Communities Pillar Chief Administrative Officer with dotted lines to the respective Community Director.

Work Performed:

Strategic Development/Program Management

• Collaborate with Community leadership to create, grow and sustain the Community to foster cross disciplinary collaboration in support of clinical and translational research through integration of programmatic research areas and resources across campus.

• Provide operational leadership essential to the development and implementation of the Community strategic plan for long-term sustainability in alignment with the Duke Health Strategic Plan.

• Facilitate the development and implementation of processes and communication to foster and sustain cross institutional collaboration in clinical and translational research while eliminating redundancy and duplication of effort and resources.

• Collaborate with senior faculty leaders and Community members to develop and evaluate specific goals and objectives to actualize strategic plans.

• Manage systems/processes to evaluate and maintain metrics on the Community's activities/programs.

• Develop reports and analyses including appropriate recommendations or conclusions for presentation to the CTSI Executive Steering Committee and CTSI Board.

• Develop and implement strategies for establishing a robust and active Community.

• Develop and implement strategies for keeping stakeholders engaged including facilitating growth of community through identification and engagement of new members.

• Convene Community meetings and ensure communication of activities to all Community stakeholders.

• Develop and maintain effective working relationships with peer Community Senior Staff Directors and Pillar administrative leadership to ensure synergy and communications within and across Communities and the CTSI as a whole.

• Develop and implement communication plans for Community to include internal and external stakeholder communication.

• Develop and maintain effective working relationships across all sectors, internal and external to Duke; Serve as an Ambassador for the CTSI Community and overall CTSI.

• Oversee and manage the portfolio and projects undertaken by the Community.

• Collaborate and support faculty in development of Community grant proposals and budgets for grant awards.

• Monitor the progress/performance of all Community projects to assure quality of provided services, timeliness of deliverables, compliance with regulatory requirements, and adherence to financial targets.

• Keep abreast with emerging developments and trends through networking, participation in professional organizations and review of the literature.

EMPLOYEE MANAGEMENT AND DEVELOPMENT

• Identify when new staff are needed, develop organizational structure, and manage staff.

• Manage staff in accordance with the organization's policies and applicable regulations. Responsibilities include planning, assigning, and directing work, appraising performance and guiding professional development; rewarding and disciplining employees; addressing employee relations issues and resolving problems.

• Obtain and provide regular feedback to employees from other team members and key stakeholders to assist in personal and professional development. Identify skill and competency gaps at the individual team member level and collaborate with employees to create development plans that will close the gaps.

FINANCIAL MANAGEMENT

• Develop annual Community budget in collaboration with Community and Pillar leadership

• Monitor Community budget including infrastructure and project expenditures. Ensure proper utilization of resources and adherence to targets. Develop strategies to meet budget expectations and streamline costs, as needed, for requested deliverables.

QUALIFICATIONS

Education/Training:

Bachelor's degree in a clinical, scientific or technical field applicable to clinical or translational research administration. Strongly prefer Master degree and/or post graduate training in clinical research, health policy, health administration, business or other related field.

Experience:

Minimum eight years of progressively responsible experience in a project management, program management, administrative and/or operational capacity in an academic health center or clinical/translational research or health care delivery setting.

Knowledge and Skills

• Strong administrative, organizational, planning, prioritization and project management skills and exceptional attention to detail
• Proven track record in building credibility and strong relationships with a variety of stakeholders including faculty members/investigators, professional/technical staff and community members
• Strong analytic and writing skills
• Strong interpersonal, communication and presentation skills
• Experience in budget preparation and monitoring of financial statements
• Ability to exercise sound judgment in decisions

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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