Facility Coordinator
University of Iowa

The Roy J. and Lucille A. Carver College of Medicine Facilities Planning and Management Office is seeking a Facilities Coordinator to provide general facilities support to the Carver College of Medicine Facilities Planning and Management Office. This position will be responsible for independently performed minor carpentry painting and general maintenance work, manage small projects (up to $25,000), minor lab moves the day-to-day management of the student labor force, event set-ups, laboratory equipment exchange/surplus, central autoclave & darkroom maintenance coordination, minor lab moves, along with the storage room equipment and furniture inventories.

Percent Time: 100%

Duties to include:

Operational Management (70% of duties)

• Liaison between Carver College of Medicine (CCOM) and UI Facilities Management (UI FM), answering daily service calls providing CCOM back up for after-hour emergency calls.
• Manage and perform minor carpentry, painting, and general maintenance work to facilities.
• Work with CCOM Project Manager and UI Facilities Management, Environmental Health and Safety, and Public Safety regarding violations, safety issues and regulations.
• Identify & report work repair requests for public areas in collegiate buildings to CCOM Facilities Operations Manager to submit for remediation through the UI FM work order portal. Track repair requests to ensure remediation is complete.
• Liaison with CCOM Materials Management to schedule the move of items from the receiving dock to labs. Serve as back-up in Materials Management as needed.
• Manage the laboratory equipment exchange/surplus program
• Coordinate logistics of lab and office moves/relocations, delivery of large equipment from the loading dock to lab.
• Assess and maintain storage space inventory and management including surplus activities when items are no longer needed
• Supervise repairs and modification to buildings, equipment, and specialized environments.
• Initiate and coordinate data and telephone services to building/program occupants.
• Interpret policy and procedure affecting building or facility use. Prepare periodic reports.
• Assist in hiring, developing and managing the performance of temporary labor force (undergraduate students).
• Lead temporary labor force to accomplish established objectives, successful outcomes within set deadlines.

Project and Event Management (15% of duties)

• Assist CCOM clients, faculty/staff, and students in the layout of event space needs and special accommodations.
• Provide the physical labor along with the student labor force for all event staging needs including but not limited to equipment set-up and take-down.
• Support the CCOM Project Manager for Small Projects as needed (coordinate and monitor staff or vendor/contractor activity in the modification of facilities or system repairs).
• As directed by the CCOM Project Manager for Small Projects, oversee small budget (less than $50,000) Facilities Management-driven projects in CCOM: assist in generating project scope, oversee projects, vendor work, and construction.
• Assist clients, faculty/staff, and students in the design of temporary space accommodations.
• Coordinate and monitor staff or vendor/contractor activity in the modification of facilities or system repairs.

Financial Management (5% of duties)

• Manage the student labor budget and recommend purchases for poster board charge back account.
• Working with the CCOM project managers, develop an inventory and phased improvement plan for the furniture supporting the CCOM public spaces.
• Gather information and recommend products or services to aid facilities operations.

Strategic Planning Initiatives (5% of duties)

• Execute initiatives established by others.
• Advise on efficacy of programs or services. Helps set goals for CCOM Facilities office operations.

Human Resources (5% of duties)

• Lead individual or group activities to accomplish established objectives.
• Model appropriate behaviors and action. Monitor and report successful outcomes.

Education Required

A Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications:

1 year of experience with building operations and general knowledge of construction (electrical, HVAC and plumbing).

Proficient in general maintenance/upkeep of laboratory furniture, and installation of tank restraints and shelving.

Ability to perform minor carpentry work (general and basic repairs, i.e. hanging pictures, assembling furniture, casework adjustments).

Function independently as well as a member of the team, able to meet ambitious deadlines, including demonstrated experience working with confidential projects using discretion and independent judgment.

Excellent customer services skills, including ability to build relationships and ability to reach a common goal with customers in a positive outcome/experience.

Must be committed to the CCOM's goal of inclusive excellence and have the ability and willingness to work effectively with persons from all backgrounds and cultures.

Excellent written and verbal communication skills are required including ability to compose communications and grammatically correct documents in a concise, logical and organized manner.

Ability to attend meetings and events outside of normal working hours. Ability to have a flexible work schedule that can accommodate after-hours calls with possibility to come into the workplace. Ability to cover emergent situations that may occur after hours, sharing this duty with other CCOM Facilities managers.

Proficiency in computer software applications including Microsoft Word, Outlook, Excel and PowerPoint.

Desired Qualifications:

Knowledge of University of Iowa policies and procedures is desirable.

Prior work in a higher education research facility/office and familiarity with biomedical research laboratories.

Knowledge of Adobe Acrobat (Pro or DC) desirable.

Benefits Highlights: Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Application Process: In order to be considered, applicants must upload a job-specific cover letter and resume that clearly addresses how you meet the required and desirable qualifications of the position. Job openings are posted for a minimum of 14 calendar days. Applications will be accepted until 11:59 PM on the closing date.

Successful candidates will be subject to a criminal background check and credential check. For questions, contact Stacy Pruter at stacy-pruter@uiowa.edu.

Indicate the name and email address of who candidates should contact if they have questions about the requisition.

Contact Name

Stacy Pruter

Contact Email

stacy-pruter@uiowa.edu

Additional Information

• Classification Title: Facility Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3B

Contact Information

• Organization: Healthcare
• Contact Name: Stacy Pruter
• Contact Email: stacy-pruter@uiowa.edu

This job has expired.