Duke University

Durham, North Carolina

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Assist with the administrative coordination, compilation, analysis, and reporting of the business-related functions of A&S including finance, budget, endowments, loans, and payroll; serve as initial financial operations contact and advisor for departmental business managers. This position reports to the Finance Director for Trinity College of Arts and Sciences.

Work Performed

Provide independent, objective financial analyses and recommendations for ad hoc requests relating to the college's budgets, financial results, and strategic initiatives in order to support and facilitate decision-making. This includes responding to requests and providing reports for Vice Dean and Divisional Deans of A&S. Develop policies, processes, forms, and FAQs for A&S activities.

Assist with preparation of the annual Trinity College of Arts and Sciences budget under the direction of the Finance Director.

Develop reports for periodic data requests by synthesizing and analyzing data from multiple systems.

Compile annual data for the National Science Foundation Annual Higher Education Research Development (NSF HERD) survey and other data requests.

Serve as Financial Systems Specialist, advising business managers and Dean of Faculty and Divisional Dean's administrative staff on best practices for financial data entry, synthesis, analysis, and presentation. Offer a high level of technical expertise in manipulating large and/or complex multi-source data sets to efficiently and accurately summarize and display data. Provide training, as needed.

Develop and maintain tools to track, reconcile, and project current and future faculty and departmental commitments, integrating endowment and other fund balances. Work closely with database developers to improve existing databases and create new tools to improve efficiency and effectiveness of administrative processes.

Manage the faculty commitments, startup, research, including documentation and distribution of funds in accordance with faculty appointment letters. Analyze and reconcile monthly financial reports to confirm adherence to all relevant laws, GAPs, and policies/procedures.

Develop and oversee faculty research and startup annual renewal process.

Coordinate and assist Finance Director with year-end closing process. Review all overdrafts and advise the A&S departmental business managers of appropriate corrective actions and clearing procedures. Assist with accruals, deferrals, and other year-end transactions. Process transactions required transactions

Serve as backup approver for all JF27 iForm transactions and personnel changes

Manage A&S chart of accounts and work with departments/programs to maintain appropriate and logical coding.

Review fund code needs and submit requests for new cost objects and WBS elements, blocks and changes to existing elements.

Serve as A&S SAP Administrator - providing and managing access to SAP- R/3, iForms, eCert, and other administrative systems.

Coordinate and develop training where necessary for Arts and Sciences and departmental staff as it relates to policies and procedures under position's purview

Distribute budget surpluses and deficits to/from departments, faculty research buyouts, F&A returns under the direction of Finance Director

Manage annual UPEF allocations ensuring funding is distributed for approved facilities projects, instruction support and other special projects; work closely with A&S facilities and Provost to properly return excess funds to appropriate source

Submit new BFR requests when appropriate and make fund code transition requests

Run various reports in SAP to periodically analyze A&S iForm workflow structure

Manage and monitor A&S capital startups, unallocated and matching funds

Monitor A&S administrative codes for month end close to ensure there are no overdrafts

Minimum Qualifications


Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.


Work requires four years experience in financial management, cost accounting or a field directly related to specialized area of assignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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