Grants and Contracts Specialist or Administrator, Endocrinology and Rheumatology (UVA)
University of Virginia

Charlottesville, Virginia

This job has expired.


The Department of Medicine, Division of Endocrinology and Rheumatology, at the University of Virginia's School of Medicine is seeking candidates for a Grants and Contracts Administrator or Grants Specialist to work collaboratively with faculty and researchers as part of a team.

Grants and Contracts Administrators and Specialists perform pre-award, post-award or a combination of grants and contracts job duties in response to specific proposal guidelines or terms and conditions. They may function in a central unit, school, department, division, institute, or center. This position will facilitate the proposal submission and award administration process. They understand sponsor requirements and interpret guidelines for the Principal Investigator. They are responsible for the processing of proposal or award amendments, communicating with sponsor as needed, and serve as the primary contact for internal and external subcontracts and sponsors. They may perform a range of other duties within their organizations, as needed, but are distinguished by their expertise in grants and contracts administration.

The successful candidate will be expected to:

  • Manage grant submission process, fill out forms, prepare letters, upload proposal documents into sponsor portals, prepare financial reports per sponsor guidelines, and mail proposal hardcopies.

  • Perform monthly account reconciliations, and process vendor invoices, purchase orders, and cost transfers for multiple awards. Prepare and revise grant budgets.

  • Review proposals for conformity with University, State, and Sponsor guidelines.

  • Resolve problems through contact with University administrators or faculty and recommend appropriate changes.

  • Mentor new administrators and provide guidance.

  • Provide technical and administrative assistance to faculty and administrators in regard to sponsor regulations.

  • Conduct direct negotiations on behalf of the University with external sponsoring agencies.

  • Maintain complete and accurate file information.

  • In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:

Grants and Contracts Administrator:
Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

Grants Specialist:

Education: Associate's degree
Experience: At least two years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position will remain open until filled. This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment.

For additional information about the position, please contact Jessica Proffitt at JTP4P@hscmail.mcc.virginia.edu.

This position is located in Charlottesville, VA and allows a hybrid work schedule. The anticipated start date is July 11, 2022.

To Apply:

Process for External Applicants: Please apply through Workday, and search for 'R0036998". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs," and search for 'R0036998.' Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Christi Maguire, Recruiting Specialist, at clm8sd@virginia.edu

For more information about UVA and the Charlottesville community, please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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