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Duties: The Wharton Alternative Investments Initiative (AII) Administrative Assistant reports directly to the Associate Director. The Administrative Assistant performs a broad range of administrative functions in support of the activities of the Initiative, such as processing requisitions and reimbursements.
The Administrative Assistant is responsible for scheduling meetings and maintaining the calendar for the Faculty Director and other senior staff members of the Initiative and organizing on-site and off-site meetings for the AII Faculty Director and other senior staff members. This will include reserving meeting rooms/space on and off-site and circulating agendas.
The Administrative Assistant will also assist with coordinating academic course materials and schedules of the Faculty Director, Co-Director, and other members of the team with teaching responsibilities.
The Administrative Assistant will receive visitors on behalf of AII, arrange tele/video conference calls, file and organize hard copies of paperwork, faxing, scanning, photocopy, data entry, etc.
The Administrative Assistant may also assist other AII staff with programs, events and conferences, including helping to make travel arrangements for guest speakers.
Qualifications: A High School Diploma or GED and 1 to 2 years of experience or equivalent combination of education and experience is required. Must display excellent attention to detail and ability to prioritize work especially during times of high volume and ability to handle multiple tasks simultaneously.
Reference Number: 07-29558
Salary Grade: PT/23
Employment Type: Non-Exempt
Org: ALTERNATIVE INVESTMENTS INITIATIVE
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: Z-Non-Classified Staff/Non-Unionized Job Grades
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