Post - Award Grants Specialist (ORIC) -- Government Agencies
Spelman College

Atlanta, Georgia

This job has expired.


Job Title:

Post - Award Grants Specialist (ORIC) -- Government Agencies

Job Summary:

The Post-award Grants Specialist reports directly to the Director of Research Development & Sponsored Programs in the Office of Research, Innovation, and Collaboration (ORIC) and is primarily responsible for working collaboratively with Spelman College faculty and staff to ensure effective and efficient monitoring and proper stewardship of sponsored projects funded by government agencies. This position coordinates activities related to the establishment, implementation, and close-out of awarded grants. Serving as the first and primary point of contact for awardees who have received external grant funding, the Post-award Grants Specialist prepares awardees for effective management of external funds through orientations, regular meetings/updates, and guidance provided in a unified "Welcome to your Grant Guide", currently in development and in collaboration with the Office of Budgets and Contracts and the Division of Institutional Advancement.

Essential Duties and Responsibilities:

  • Under the supervision of the Director of Research Development & Sponsored Programs, the Post Award Grants Specialist serves as the first and primary point of contact for awardees who have received external grant funding from government agencies.
  • Interfaces with faculty and staff to:
o Maintain compliance with policies and guidelines of funding agencies and College; o Ensure that funds are expended at an appropriate rate; o Inform/advise on administrative requirements, deadlines,
and documents for award management, budget monitoring, and report preparation; o Decide on feasibility of budget modifications, no-cost extensions,
and other award modifications; o Submit requests for no-cost extensions, re-budgeting requests,
changes in scope, and other changes to the award.
  • Collaborates with the Office of Budget and Contracts, Office of Human Resources, Office of the Controller (Accounts Payable), Faculty Support, Office of the Provost to facilitate the management of externally funded programs and projects
  • Works closely with ORIC's Operations Manager to provide guidance and assistance to administrative professionals to ensure effective administrative support for awardees
  • Works collaboratively with the Office of Marketing and Communications to develop award announcements for grants that have been funded to the Spelman Community
  • Assists with the management and updating of the Faculty Collaboration Hub (Grants Awarded section)
  • Conducts orientations and trainings for current and future awardees to inform of policies, procedures, and required documents
  • Reviews externally-funded programs regularly to ensure that awarded projects are carried out according to campus policy and sponsor requirements
  • Provides highly complex projections, analysis and recommendations based on progress towards grant goals and objectives and burn rates
  • Maintains and updates the pending and active grant files (e.g. Smartsheet) to include a copy of NOA, Interim/Annual Progress Reports, time and effort reports, correspondence from the funding agency, quarterly burn/expenditure rates, and any other post-award documents
  • Keeps an up-to-date inventory of active grants with critical funding information for reporting purposes
  • Manages the sub-award process working collaboratively with the Office of Budgets and Contracts and sub-awardee organizations
  • Coordinates issuance of sub-award agreements and serves as the primary point of contact for sub-awardee institutions/organizations
  • Provides guidance to awardees and oversight to ensure interim and final reports are submitted in a timely manner
  • Maintains time and effort records for an individual (faculty or staff) who is paid any portion of their salary/wages from a federal or state sponsored project to confirm that the percentage of their payroll charged to the project reasonably reflects the actual effort they expended on the project during the reporting period
  • Ensures an efficient close-out process of grants that is consistent with college timelines/procedures and is compliant with funding agency requirements
  • Interprets both funding agency and college policies and procedures and disseminates newly available information on funding regulations
  • Currently has and maintains knowledge of relevant government regulations/policies and compliance requirements, such as OMB Uniform Guidance
  • Participates in relevant trainings and workshops/conferences/seminars designed to increase knowledge of professional research administration concepts and practices

Required Qualifications:

Bachelor's degree required with at least three years of relevant experience in sponsored programs. Prior knowledge of the OMB Circulars required. The incumbent must have previously demonstrated the ability to interact with governmental agencies (e.g. federal, state) and work collegially and respectfully with faculty, staff and funding agencies. Must have extensive working knowledge and be able to apply a deep understanding of federal and state rules, regulations, policies, and procedures; and interpret policies and funding agency regulations for others. Must understand and manage multiple types of award mechanisms, including grants, sub-awards, and cooperative agreements. This position requires strong customer service focus while working in a diverse community, excellent written, verbal and time management skills. Excellent oral communication skills are required when presenting information and responding to questions from internal and external customers in one-on-one or group situations. Professional demeanor with the ability to interface with internal and external constituents and stakeholders with diplomacy and tact is essential. The incumbent must be able to read, analyze, and interpret common scientific and technical journals, financial reports, Requests for Proposals (RFPs), and legal documents. Good proofreading skills are essential. Ability to respond to common inquiries or complaints from various stakeholders such as faculty, funding agencies, or regulatory agencies is necessary. To perform this job successfully, an individual must have advanced skills using Microsoft Office Suite (Word, Excel, Power Point). Incumbent may be required to process basic letters, memos, emails, and formal business correspondence; handle such things as mail merges, spreadsheets using formulas and pivot tables, and creating forms, tables, and graphs. The employee must be able to conduct extensive internet and funding database searches. The duties require knowledge of budget procedures and experience with Banner Financial Module a plus.

Preferred Qualifications:

Master's degree or certification as a research administrator (CRA) preferred. Prior experience in a college or university setting preferred.

Certifications, Licenses, Restrictions :

It is expected that incumbent will pursue a certification as a Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) within two years of hire, if not already certified.

Shift:

Days

% Travel Required:

1% - 25%

Full Time/Part Time:

Full-time

FLSA:

Exempt

Number of Vacancies:

1

Posting Number:

SC0336P

Posting Open Date:

09/07/2021

Open Until Filled:

Yes

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.


This job has expired.

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