Pre-Award & Subrecipient Manager
University of Massachusetts Dartmouth

Job no: 512965
Work type: Staff Full Time
Categories: Other Staff Positions, Administrative & Office Support

OFFICIAL JOB TITLE:

Pre-award & Sub-recipient Manager

DIVISION:

Academic Affairs

DEPARTMENT:

Sponsored Projects Administration

BARGAINING UNIT: ESU Cat. 13

EEO STATUS:

3.1

JOB CODE:

080

MINIMUM SALARY: $ ESU Salary Range

BENEFITS: Benefits

FLSA STATUS:

Exempt

REPORTS TO:

Director of ORA

SUPERVISES:

Provides indirect supervision to the ORA and Research Development staff as projects dictate. May oversee students and administrative staff in duties pertaining to pre-award and subrecipient monitoring, such as data input, file maintenance and filing.

SUMMARY PURPOSE OF POSITION: This position will serve as the primary coordinator of Pre-award business processes for selected departments with an emphasis on the Subrecipient Monitoring, Subaward & Subcontract Preparation, Development & Management as well as proposal preparation, review and submission procedures and award negotiations. The position will play a key role in Pre-award outreach initiatives; including leading Pre-award content management projects and assisting with Pre-award training initiatives. It will also provide direct administrative Pre-award services to faculty.

EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:

• Responsible for electronic grants management including review, submission and authorized signatory of proposals and subawards in the absence of Director.
• Provides pre-award assistance to faculty and staff in the development and submission of proposals to federal and non-federal sponsors.
• Serves as primary contact to UMassD faculty and staff and external organizations in UMassD subcontracting activities.
• Prepares, reviews and negotiates new subawards and subcontracts and subaward/subcontract amendments and modifications from federal and non-federal sponsors and to lower-tier sub-recipients.
• Monitors subcontracts to ensure compliance with subcontract terms and federal, state and university laws, policies and procedures.
• Responsible for UMassD Federal Funding Accountability and Transparency Act (FFATA) reporting.
• Responsible for processing of subaward invoices, including obtaining PI approvals and coordination of submission of invoices to UPST for payments.
• Prepares and maintains subcontract records in electronic and hard copy format.
• Performs subcontract closeout working with Post-award staff.
• As a member of UMassD Pre-award team, provides proposal development support as ORA staffing and workload dictates, and as assigned.
• Assists in proposal preparation & submission process utilizing electronic submission systems, such as, but not limited to NSF Fastlane, NIH eRA Commons, Research.gov, Grants.gov, FedConnect, NASA NSPIRES, NOAA, DARPA and ARPA-E. Utilizes Cayuse 424 or other similar System-to-System interface with Grants.Gov.
• Works closely with PIs to reviews and develops budgets and justifications, current and pending support information, application cover pages, certifications, assurances, and other required proposal components.
• Pre-award compliance monitoring: Performs initial and final reviews of proposals to be submitted to external sponsors, as assigned, to determine that all proposals are completed in accordance with University policies and sponsor guidelines.
• Provides important feedback and advice to faculty and staff on various aspects of proposal development and submission.
• Completes the final review of the proposal and submits on behalf of the Institution to external sponsors. Coordinates final submission notices with faculty and other ORA staff.
• Assists faculty members and maintains close working relationship with Director, Pre and Post-award staff,
• Compliance Office and Office of Research Development in connection with Pre and Post-award administrative activities, including but not limited to, award generation, reporting requirements, no-cost extensions, re-budgeting actions, award closeout.
• Identification of Funding Opportunities, utilizing Pivot and other similar systems.
• Disseminates program announcements, solicitations, and other funding opportunity information, as assigned.
• Assists in compiling and analyzing a variety of data, as required.
• Assist in the development and presentation of ORA workshops, newsletters and other communications for the UMassD community
• Other duties as assigned by the Director.

MINIMUM QUALIFICATIONS:

EDUCATION:

Bachelor's degree

EXPERIENCE:

Demonstrated experience (over three years) in grants management, or proposal preparation. Experience dealing with Federal and State agencies and knowledge of their funding priorities.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Excellent computer skills including knowledge of spreadsheets and on-line databases.
• Ability to effectively utilize a wide array of information technology resources (e.g., Word, Excel, PowerPoint, Internet, federal electronic systems, etc.)
• Must be highly organized, detail-oriented, time and deadline-sensitive, and able to perform using tact and discretion in a deadline-oriented environment.
• Excellent writing and communication skills.
• Ability to work well with a variety of internal and external constituencies and individuals from all different professional levels.
• Knowledge of federal/state regulations as they relate to grants/contracts.

PREFERRED QUALIFICATIONS:

• Master's degree or higher
• Significant award & contract negotiation experience
• Experience with contracts and subcontracting, electronic grants administration.
• Outstanding interpersonal skills
• Professional certification, (CRA) certification
• Experience in higher education
• Familiarity with Federal Acquisition Regulations, Code of Federal Regulations and Office of Management & Budget (OMB).
• Experience working with PeopleSoft, Summit and Cayuse.
• Significant experience (over five years) in grants management, or proposal preparation.

NOTE:

This position may have the possibility for remote work.

Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.

Effective September 27, 2021, UMass Dartmouth requires that all members of the campus community are fully vaccinated against Covid-19 and provide proof of vaccination. Additionally, all members of the campus community must obtain a Covid-19 booster shot by January 21, 2022, and provide proof when requested. Individuals who are not yet eligible to receive a booster shot must obtain one within 30 days from the date they become eligible.

To apply please submit a letter of interest, current resume and the contact information for three professional references.

The deadline for INTERNALS is February 25, 2022.The review of applications will begin February 26, 2022.

Advertised: 10 Feb 2022 Eastern Standard Time
Applications close:

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