Proposal Coordinator

Costa Mesa, California

This job has expired.

Principal/Essential Duties & Responsibilities

  • Review RFQs and RFPs in detail and develop comprehensive compliance/responsibility matrices to establish assignments and track progress of all required content
  • Create and maintain SOQ/proposal schedules, deliverables, and assignments
  • Work with project-specific teams comprised of individuals from marketing, design, construction, estimating, and other disciplines to deliver high-quality submittals
  • Facilitate and support various proposal and strategy meetings in conjunction with the Proposal Manager, Bid Manager, and Director or Preconstruction, including kickoffs, storyboards, technical proposal workshops, formal reviews, and other regular meetings
  • Direct, as appropriate, various proposal, marketing, and graphic design staff from engineering partner firms, joint venture partner firms, and consultants as needed
  • Provide support in establishing key pursuit strategies alongside Proposal Manager, Bid Manager, Director of Preconstruction, and Executive Management
  • Coordinate with corporate and international departments, conduct research, and interview project personnel to fully develop project descriptions and resumes for each SOQ and proposal
  • Write and edit proposal narratives with input from technical experts and other managers to verify technical accuracy and incorporate key messages consistent with project goals
  • Ensure submittals are in compliance with all relevant requirements
  • Prepare marketing materials, presentations, and other information for industry events and project outreach meetings
  • Interface with engineering and construction firms on a daily basis
  • Lead coordination of legal, financial, and surety/insurance information with various corporate departments
  • Manage database of past proposal documents, resumes of key staff, awards, boilerplate narratives, and project photos
  • Other duties as needed

Required / Preferred
  • Bachelor Degree in English, Marketing, Communications, Business, Civil Engineering, or Related Field
  • 3-5+ years of experience in preparing SOQs and proposals, preferably in the engineering and construction industry
  • Understanding of design-build and public private partnership (P3) proposal processes a plus
  • Experience with Adobe InDesign, Acrobat, and Microsoft Office (capability to create graphics a plus)
  • Familiarity with relevant city, state, and federal agencies in pursuit of large infrastructure projects
  • Very strong writing and editing skills
  • Strong communication and presentation skills
  • Skilled in facilitating meetings with large teams
  • Ability to lead the coordination of SOQs/Proposals independently with little oversight
  • Willingness to travel as needed

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Recommended Skills
  • Adobe Acrobat
  • Adobe In Design
  • Civil Engineering
  • Communication
  • Construction
  • Construction Engineering

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