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Summary:
The Senior AP Specialist Role is a system level position responsible for ensuring all PO invoices are researched and processed for payment according to the vendor payment terms for assigned CHRISTUS Health ministry organizations and affiliates. Managing all PO related invoices and credit memos from internal or external sources. The Senior AP Specialist will investigate, analyze, resolve and coordinate resolution of problem invoices and credit memos. This acts as a liaison between CHRISTUS Health Shared Service Procure-to-Pay Agents, Accounts Payable Agents, Corporate Procurement, and Ministry Organization's receiving staff and Vendor Representatives. It includes responding to all customers, seeking direction and guidance from Shared Procurement and AP processes and procedures as well as identifies repetitive problems and works with P2P associates on corresponding process improvements. Incumbent will routinely be handling confidential records; involved in discussions surrounding confidential matters relative to supplier relationships and expected to maintain confidentiality within the AP department.
Job Responsibilities :
Responsible for acting as the liaison between CHRISTUS Health Shared Service Procure-to-Pay Agents, Accounts Payable Agents, Corporate Procurement and Ministry Organization's receiving staff and the Vendor. This associate will validate invoices are matched to correct purchase order lines and confirm all problem invoices are worked to resolution so payment can be made. Serving as back up to the AP Team Lead will be expected. Reviewing all queues for all systems will be required and ensuring all invoices and credit memos are posted before month-end close. Performing reconciliations on all vendor statements is required. Working closely with the Vendors and other business departments to ensure all statements are reconciled and all old invoices, credit memos and unapplied payments are resolved before the next statement is issued by the Vendor.
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