Temporary Administrative Associate
University of Pennsylvania

Philadelphia, Pennsylvania


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job TitleTemporary Administrative AssociateJob Profile TitleTemporary Employee - Non-ExemptJob Description Summary(Position located in San Francisco)

The Wharton San Francisco Temporary Administrative Assistant (Non-Exempt) will function as the receptionist/security person for the campus facility in San Francisco providing front desk coverage for special events, PTO/Sick time coverage, and for the additional WEMBA class on campus for summer 2022 term. This person will be the first point of contact as people arrive on the campus and on the phone. This person must be able to multi-task and function at a high level to support the various constituents who visit the campus - faculty, staff, students, executive visitors/speaker, Executive education participants, alumni and corporate partners, as well as vendors and contractors who may enter the campus. This person will maintain and track security access lists, interface with building management and the leadership team at Wharton, function as a first point of contact for routing of any and all questions/issues and provide primary support to the Open Space program for alumni and students.Job Description

The Wharton San Francisco Temporary Administrative Assistant will function as the receptionist/security person for the campus facility in San Francisco. This person will be the first point of contact as people arrive on the campus and on the phone. This person must be able to multi-task and function at a high level to support the various constituents who visit the campus - faculty, staff, students, executive visitors/speaker, Executive education participants, alumni and corporate partners, aswell as vendors and contractors who may enter the campus. This person will maintain and track security access lists, interface with building management and the leadership team at Wharton, act as a first point of contact for routing of any and all questions/issues and provide primary support to the Open Space program for alumni and students.

Additionally, the successful candidate will have strong organizational, interpersonal, and administrative support skills including the ability to support seasonal admissions activities, special events, and consistently assessing and reporting on the physical state of the campus to the Associate Director and the rest of the Ops team. This person will be tasked with checking people in, monitoring the camera/security system, data entry, photocopying, mail distribution, and support various departments on campus.

The schedule is variable usually 20 hours a week, including weekends and evenings. The schedule is subject to change based on facility schedule, and coverage needs. During initial training the hours will be during the day shift, but the role will transition to working independently.

Job Location - City, StateSan Francisco, CaliforniaDepartment / SchoolWharton SchoolPay Range$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



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