Accounts Payable & Procurement Specialist - WVU Keyser (Hybrid)
West Virginia University

Description

Potomac State College (WVU Keyser), part of the West Virginia University system of campuses, located in Keyser, WV is seeking applications for an Accounts Payable & Procurement Specialist. The primary purpose of this position is to serve as the campus procurement lead and PCard coordinator. Tasks include, but are not limited to procurement, PCard, accounts payable, and budget/finance reporting. 

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year
  (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What you'll do:

Procurement

• Serve as the campus lead for all procurement and travel; knowledge of guidelines, process requisitions, advise employees on best practices
• Contract administration (non-facilities)   
• Establish and maintain relationships with new and existing vendors
• Work with vendors/suppliers to obtain W-9 forms and registration process.
• Procurement Card (PCard) and Pre-Paid Card Coordination
• Audit purchasing card reports, notify cardholders of issues
• Make large PCard purchases, as necessary
• Generate reports and analyze purchasing data/trends

Accounts Payable

• Manage accounts payable and analyze workflow processes
• Support the implementation of Shared Services to maximize efficiency and streamline AP/Procurement operations
• Ensure invoices are paid in a timely and accurate manner while adhering to university policies
• Compare purchase orders, prices, terms of payment and other charges
• Process transactions and performing accounting duties including account maintenance, audits, trend analysis, and reconciliation
• Process payments in Mountaineer Marketplace & follow up with vendors
• Process payments for WVU Foundation Funds in Mountaineer Marketplace.
• Review and approve requisitions in Mountaineer Marketplace for PSC personnel
• Process internal transfers in Mountaineer Marketplace and record entries.
• Maintain historical information and analyze reports to identify discrepancies

Budget and Finance Reporting

• Prepare spreadsheets and reports as requested by EDFO and Business Office Manager
• Provide timely accurate budget reports to campus departments
• Provide ad hoc status reports on expenditures, trend analysis and forecasts

Miscellaneous

• Assist with hiring processes as needed
• Other duties as assigned

Qualifications

• Associates Degree in Accounting, business or related field OR any equivalent combination of experience and education.
• 2-3 years of experience with the following:
  • Office support or public-contact work experience
  • Prefer individual experienced in one or more of the following systems: MAP, Mountaineer Marketplace, MyExpenses, MyReports.
  • Any equivalent combination of experience and training which provides the required knowledge, skills and abilities will be considered.
• Computer & software skills (especially Microsoft Word & Excel)
• Demonstrated organization skills
• Good oral & written communication skills
• Ability to learn new systems quickly
• Excellent customer service skills including patience & understanding
• Demonstrated ability to work with others, cooperation
• Demonstrated ability to solve problems effectively
• Ability to work independently; be a self-starter
• Demonstrated knowledge of Generally Accepted Accounting Principles and theories.

About WVU

Resume

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