Administrative Specialist Senior -Human Resources
City of Boise

Summary Statement

The City of Boise is recruiting a talented Administrative Specialist Senior to join our collaborative team in the Human Resources Department. Our people are our most valuable asset. That is why we are passionate about educating ourselves and our employees, making fact-based decisions, and finding innovative solutions to complex problems. While we take our mission to heart, we don't take ourselves too seriously; we are creative, and we have fun at work every day. If this sounds like you, then join us!
This position:

• Facilitates a high-quality, interactive customer service experience through the City's recruitment, selection and onboarding processes
• Explains processes, procedures, and practices to employees and public
• Supports a variety of human resource programs
• Work is performed independently and requires initiative, independent judgment, and attention to detail, under general supervision

To provide a safe and healthy workplace for all City of Boise employees, residents, and community members, new employment offers are contingent upon the applicant providing proof of up-to-date COVID-19 vaccination process according to current CDC guidance to the City, on a confidential basis, or receiving an exemption from the vaccination requirement as a legally required medical or religious accommodation two weeks prior to the applicant's scheduled start date.

Essential Functions

Administers streamlined recruitment and selection processes through the automated applicant tracking system. Builds client relationships with departments to identify and follow appropriate hiring regulations based upon the type of position. Creates position requisitions, reviews applications, and refers qualified applicants to the hiring manager. Reviews and approves recruitment announcements, advertising materials, interview questions, and pre-employment processes for consistency and compliance with the law. Maintains communication with applicants regarding recruitments. Assists in candidate sourcing, active recruiting methods, and social media. Participates in off-site candidate onboarding processes for major recruiting efforts. Represents the City at career fairs with participating departments. (60%)

Provides customer service over the phone and in-person regarding the City's recruitment, selection, onboarding, and other hiring processes. Supports employee onboarding paperwork, forms and background check processes. Regularly and consistently coordinates work and provides coverage for the front desk and Employment Services Team. Provides backup to monitor and respond to mail and requests in the Human Resources general electronic mailbox. Ensures adequate staff coverage at all customer service functions and department support. Provides reception coverage for other departments as needed. (20%)

Supports a variety of human resources programs. Coordinates the service award program to recognize employees' milestone anniversary dates. Provides ad-hoc reports from various systems in support of department functions. Assists in the development of new programs and modifies established programs to meet changing needs. Researches, recommends, and drafts correspondence on personnel policies and employment law topics. Independently and routinely performs complex administrative duties directly related to major departmental functions. (20%)

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Total Percentage = 100%

Requirements

Required Knowledge, Experience, And Training

• 3 years of experience in human resources, recruiting, job classification, workforce planning, or employment program coordination
• High school diploma or GED
• Or an equivalent combination of education and/or experience.

Knowledge

• Complex record-keeping techniques and standards
• Database systems and capabilities
• Principles and practices of proper and effective business communication
• Research techniques and basic report writing methods
• Excellent communication, including spelling, grammar and punctuation
• Operation of standard computer equipment and common uses of word processing, spreadsheet, PowerPoint, graphics, and other software

Ability

• Coordinate multiple complex processes simultaneously through strong organizational skills with emphasis placed on detail and accuracy of information
• Dealing with tight recruitment timelines and meeting customer expectations
• Advanced organizational skills
• Exercise tact and diplomacy in dealing with sensitive and confidential information
• Maintain strict confidentiality of work
• Make arrangements from brief instructions, prepare clear, concise, and accurate correspondence, documents, reports, presentations and other communication materials
• Interpret, explain, and ensure processes are conducted within governing regulations and procedures
• Analyze problems and data to form sound conclusions, present ideas effectively verbally and in writing
• Demonstrate good judgment and initiative
• Understand, interpret, and apply rules and regulations. Deliver superior customer service
• Display an attitude of cooperation and work harmoniously with all levels of City employees, the general public and other organizations
• Communicate effectively in the English language at a level necessary for efficient job performance
• Complete assignments in a timely fashion
• Understand and comply with all rules, policies, and regulations, maintain prompt and regular attendance
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation

Preferred Knowledge, Experience, And Training

• Bachelor's degree in Human Resource Management, Public Administration, or related field
• 3 years as a Human Resources Generalist or Employment Services
• Or an equivalent combination of education and/or experience

Licensing And Other Requirements

• Valid state-issued driver's license

Special Requirements
Applicants must be able to pass:

• City of Boise background check processes including a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds and rarely pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes the sensory ability to talk and hear. Work in this position also includes close vision. Employees will sit, stand, reach and grasp. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.
This position works: Works several evenings and weekends each year to support entry-level testing and seasonal onboarding processes.

This job has expired.