ADMISSIONS & ENROLLMENT ADVISOR
Oklahoma State University-Oklahoma City

Position Details Req ID:req17461 Position Title:ADMISSIONS & ENROLLMENT ADVISOR Position Type:Staff Full-Time Position Number:634250 OSU Campus:OSU INSTITUTE OF TECHNOLOGY  Department:Admissions and Records Location Address:
Okmulgee, Oklahoma Hiring Supervisor:  Hiring Range:
(Contingent upon available funding):12.62 - 14.23, Hourly Work Schedule:Mon-Fri 7:30a-4:30p (may vary) Faculty Appt Period:  Job Summary:

GENERAL SUMMARY:  The Admissions & Enrollment Advisornavigates new and returning students through OSUIT's admission and enrollmentprocesses. The Advisor reviews all information provided to determineeligibility for admission and then decisions outcome accordingly. Providesadditional assistance to students choosing program/major and subsequent courseenrollment. Provides additional support to the Registrar performing validationchecks and executing special projects.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Collecting, analyzing, ensuring compliance, and processing all admissions application and enrollment materials (high school and college transcripts, advanced placement, ACT/SAT scores, placement [Next Generation ACCUplacer] testing, immunization records, FERPA disclaimer, parental consent forms, ID cards, etc.).
• Maintains Admissions files to ensure compliance with Oklahoma State Regents for Higher Education (OSRHE) Admissions and Transfer Work Policies, and keeps abreast of OSRHE Admissions policies.
• Maintain a working knowledge of privacy rights granted by The Family Educational Rights and Privacy Act (FERPA).
• Keep abreast of individual school and academic program of study requirements in order to advise students, families and others regarding admissions, enrollment and graduation in each program.
• Direct/Process prospective students, new student, and returning students through the admission process (Concurrent, New, Adult, Transfer, BT, Special, International, Upward Bound, etc.).
• Serve as a primary advisor for Concurrent High School students.
• Serve as supplemental enrollment support to all academic departments during peak enrollment and break periods and events such as enrollment days.
• Reviews transcripts and interprets college level course placement guidelines to determine the need for remedial coursework.
• Liaisons and supports representatives from all academic and student services departments.
• May provide direct supervision of student workers.
• Data Entry into student information system.
• Scan and index all documents to student e-files via Grooper and the Banner Document Manager.
• Other duties as assigned.

Special Instructions to ApplicantsPlease upload cover letter, resume, and list of references for full consideration. Education & Experience Position Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Associate Degree from an accredited college or university required. 
• Other combinations of education and relative experience may be considered in lieu of degree.
• Substantiated experience in a high volume customer service environment may be considered in lieu of degree requirement.
• Evidences a history of demonstrating ethical and professional behavior.
• One to three years of relevant experience in a high volume customer service environment, preferably in a college or university setting.  
• Strong human relations skills and a positive "can-do" attitude are critical.
• Must exhibit ability to perform as a team player, assisting and supporting co-workers and others as necessary.
• Professional appearance and demeanor should be modeled at all times.
• Must be service oriented with ability to work and respond effectively to diverse audiences of internal and external students and clients, exhibiting high productivity standards.
• Strong organizational and synthesizing skills as well as a demonstrated ability to multi-task and work in a deadline-driven environment.
• Must be flexible, innovative and self-motivated.
• Must have a willingness to continually self-initiate learning to remain current.
• Should be able to quickly grasp and apply training, and assist team-mates and others in learning new skills and approaches.
• Computer skills to include word processing, spreadsheets, project management, and electronic communications.
• Excellent written communication and listening skills and customer responsiveness are essential.
• Excellent listening skills and customer responsiveness are essential, continually incorporating feedback, ideas and requests. 
• Ability to work some evenings and weekends. 
• Normal office physical environment; ability to lift up to 25 pounds.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.  Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

This job has expired.