Assistant Director of the AI in Science Postdoctoral Fellows Program
The University of Chicago

Chicago, Illinois

This job has expired.


Provost Research Development Support

About the Department

The Office of the Vice Provost for Research, works with faculty and deans to support and enhance research funding and manage large-scale research infrastructure such as University Research Administration (URA) and the University of Chicago Consortium for Advanced Science and Engineering (CASE), the Office of Research Safety, Research Computing Center, and Research Development Support.

Job Summary

The Office of Research is hiring an Assistant Director for the AI in Science Postdoctoral Fellowship. The Assistant Director will lead the program in several key functions, including faculty leadership support in programmatic activities, development of partnerships across all Divisions and the National Laboratories, coordination of postdoctoral recruitment and hiring across academic departments, overseeing program staff and the operational infrastructure.

The Assistant Director will work directly with the Faculty Director and Co-Directors and the Executive Committee to support postdoctoral scholars in their research, outreach and education activities. The position will also report to the Assistant Provost for Research to ensure broad institutional support and coordinated resources for the program from the Office of the Provost.

The Assistant Director will manage recruitment and appointment processes, faculty committees and the Advisory Board, program and events development and reporting activities. The Assistant Director will oversee 0.5 FTE of a communication staff who will manage the Program's website, communication activities and relevant events and 0.5 FTE open code support specialist. Familiarity with postdoctoral scholar programs, university research structures and requirements, career mentorship in academia is preferable, as well as a background in academic research.


  • Works closely with faculty leadership and the Provost Office to plan and develop programmatic activities, timelines, deliverables, and operational frameworks to meet grant objectives.
  • Develops and manages budget for the Schmidt program's activities (communications, website, events, training, etc.).
  • Collaborate across Divisions and the Provost Office and the National Laboratories for postdoctoral recruitment, evaluation and hiring of joint appointments.
  • Supports faculty outreach and committee membership activities (preparing agendas, tracking Fellows' progress, preparing reports).
  • Develops, monitors, and manages project schedules, in collaboration with faculty leadership to ensure work is completed efficiently, making necessary adjustments and directing project resources.
  • Manages institutional support with the Provost Office: programming with UChicagoGRAD; seed funding management and joint appointments process with the Office of Research; compute and training with the Research Computing Cluster, etc.
  • Works with the Data Science Institute staff to develop synergistic research and training activities.
  • Supports the Executive Committee functions (agenda, decision implementation, updates).
  • Oversees the communications staff activities (website, newsletter, press releases, etc.).
  • Proactively disseminates project information to internal and external stakeholders.
  • Maintains evaluation metrics of the program.
  • Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
  • Manages program budgets and recommends or makes budgetary recommendations.
  • Has a deep understanding when interacting with faculty, researchers and staff for committee work or information.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


Preferred Qualifications

  • Master's degree.
  • Ph.D. degree in research discipline.

  • Five years of work experience in an academic setting.

Technical Skills or Knowledge:
  • Demonstrated success in research, scientific and/or academic program management.
  • Understanding of higher education and/or nonprofit organizations.

Preferred Competencies
  • Work independently, while also demonstrating the ability to work collaboratively with various stakeholders.
  • Significant experience and demonstrated success working with diverse communities.
  • Excellent communication and interpersonal skills.
  • Handle multiple projects and deadlines while maintaining a high level of work quality.
  • Excellent organizational and leadership skills.

Application Documents
  • Resume/CV (required)
  • Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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