Events
The University of Kansas

Position OverviewThis position provides event and donor relations support for KU Libraries' Office of Communications & Advancement (OCA). The Events & Donor Relations intern will have the opportunity to develop and practice event coordination skills, while learning the complex nature of donor relations and how communications and public relations are critical components to event coordination and fundraising. The individual in this role will have direct contact with the Dean of KU Libraries, as well as Board of Advocate members and donors from across the region who attend KU Libraries events.
Job DescriptionUnder the supervision of the Events Coordinator, the intern may:

Assist Events Coordinator with planning and implementation of events

Assist with the ordering of catering, rentals, and other events-related items

Assist in the preparation of complex mailings

Help prepare event materials including name tags, programs, and displays

Work with Events Coordinator and other interns/staff to setup events (tables, flowers, linens, AV equipment, etc.)

Greet event attendees and donors, while distributing name tags and event details

Help transport events-related materials to locations both on and off campus

Assist with tracking and managing RSVPs

Assist with event follow up and donor acknowledgements

Complete general office duties as assigned by supervisor or OCA team members

Welcome visitors and answers phone calls in the administrative office

Other responsibilities as assigned by supervisor or OCA team members

Required Qualifications

Must be a KU student enrolled in at least six credit hours

Effective interpersonal communication skills as demonstrated by application materials

Excellent organizational skills, accuracy, and attention to detail as evidenced by the application material

Ideal candidates will possess the following qualities:

General knowledge of office equipment

Computer skills and experience using Microsoft Word, Excel, and Outlook

Clear communication skills and strong attention to detail

Excellent email and phone etiquette

Ability to work both independently and collaboratively

Positive attitude and professional demeanor

Availability to work 15-20 hours a week, including some evenings

Preferred Qualifications

Previous event planning and implementation experience

Familiarity or experience using donor/event management database

Experience using Adobe Creative Suite

Experience performing basic office tasks (greeting visitors, answering phones, making photocopies, etc.)

Knowledge of and enthusiasm for KU Libraries and an interest in donor relations and event coordination

Experience in photography or a willingness to learn a plus, but not required

Additional Candidate InstructionsAttach a resume, cover letter and three references.Advertised Salary Range13.00Work Schedule15 - 20 hours per week, including occasional evenings. Schedule is flexible, based on class schedule.Anticipated Start DateMonday May 13, 2024Apply to Job

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