Executive Admin Assistant
Shamrock Foods Company

Responsible for conserving executive's time by reading, researching, and routing correspondence, collecting and analyzing information, drafting letters and documents, and managing projects. This position relieves executives of administrative and business detail by performing the following duties.

Essential Duties:

• Manages projects specific to the area, coordinating personnel, research, materials, and handling project meetings
• Represents the executive by attending meetings in the executive's absence; speaking for the executive
• Acts as the point of contact between executives and internal/external clients
• Maintains customer confidence and protects operations by keeping information confidential
• Prepares and edits correspondence, communications, presentations and other documents
• Reads, researches, and routes correspondence
• Reviews contractual information
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Prepares monthly reports for each area of responsibility
• Reviews/screens e-mails
• Processes expense reports, check requests and reimbursement requests. Maintains logs, reports and computer data
• Compiles information and enters data for processing of reports relative to specific organizational areas
• Answers and screens executive's telephone calls, and arranges conference calls
• Coordinates, schedules and makes appointments and arranges all aspects for meetings and conferences
• Arranges and coordinates travel schedules and reservations
• Makes copies of correspondence or other printed materials
• Serves as vacation or leave relief for other administrative personnel within the Corporate Offices
• Duties vary while working for other Director or Officer level personnel
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance
• Other duties as assigned

Qualifications:

• 5+ years of relevant and progressively responsible experience; Associate's degree preferred; or equivalent combination of education and experience to provide demonstrated qualifications for this position
• Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people; In addition, must have the ability to handle fairly constant medium to high level of pressure to perform and high level of accuracy
• Must be able to maintain high levels of customer service in conducting daily activities, communications and interactions with all levels within the organization
• Must be able to act in a courteous and professional manner and display courtesy to internal and external customers, vendors and others in all interactions; Must have strong listening skills and the ability to demonstrate sensitivity toward others
• Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material
• Must demonstrate expert proficiency in all Microsoft Office products including Word, Excel, PowerPoint, Outlook (or similar e-mail system)
• Must be able to use calculator, office machines, computer, photocopier, fax machine and word processing equipment
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to write reports, business correspondence, and procedure manuals
• Must be flexible and willing to work the demands of the department which are subject to include evenings, weekends, holidays, early or late days based on executive management activities

Corporate Summary:

At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends."

Why work for us?

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs.

Equal Opportunity Employer

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

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