Facilities Coordinator
Boise State University

About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Job Summary/Basic Function:
Responsible to ensure readiness for cleanliness and facility needs. Manages aspects of infrastructure operations and maintenance. This includes developing, implementing and overseeing a preventative maintenance program. Contribute to sustainable development initiatives.
Department Overview:
Join Our Team at Boise State University!

Are you passionate about creating a welcoming and efficient environment for students? Do you thrive in coordinating facilities to enhance campus living experiences? Boise State University's Housing and Residence Life Department is seeking a dedicated Facilities Coordinator to join our dynamic team!

As a Facilities Coordinator, you will play a pivotal role in maintaining and improving the facilities within our vibrant campus community. Responsibilities include overseeing maintenance requests, managing inventory, coordinating repairs, and collaborating with various departments to ensure a safe and comfortable living environment for our students.

If you have excellent organizational skills, a proactive approach to problem-solving, and a commitment to delivering exceptional service, we want to hear from you! Join us in shaping the future of student life at Boise State University.

Apply now and become an integral part of our Housing and Residence Life team!
Level Scope:
Provides immediate supervision to a unit or group of operational or technical employees. Sets and delegates day-to-day tasks to achieve operational objectives. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Problems typically involve a single area, process or constituent group. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.
Essential Functions:
60% of Time the Facilities Coordinator:

• In collaboration with the Facility Team Leads, schedule departmental work including but not limited to work orders, preventative maintenance, reactive maintenance, etc.
• Identifies key stakeholders and coordinates necessary communication to keep them informed of facilities activities, projects, and timelines.
• Collaborates closely with both internal departments and external vendors to ensure seamless operations and maintenance of facilities, fostering productive relationships and effective communication channels.
• Participate in the hiring, managing and support of student staff and facilities team. Direct/in-direct supervision of full-time or part-time staff.
• Ability to leverage technology to achieve performance goals and adapt to new technologies as needed.
• Adhere to all Boise State University safety and risk management policies and procedures; reports all accidents and injuries in a timely manner and identifies and corrects unsafe work conditions with management oversight.

30% of Time the Facilities Coordinator:

• Responsible for the expenditures for the HRL including but not limited to housing facilities. Oversee inventory and procurement processes, including procurement, tracking, and optimization of supplies and equipment, to ensure efficient operations and cost-effective maintenance of facilities.

10% of Time the Facilities Coordinator:

• Other duties as assigned by the supervisor. This includes but is not limited to at least 40 hours per year for full-time employees dedicated to helping with broad divisional or institution programs or initiatives that may be outside the department such as Move-In Day, Welcome Week, Parent & Family Weekend, Bronco Day, Commencement, or other special projects.

Knowledge, Skills, Abilities:

• Knowledge of group dynamics, conflict resolution skills necessary for training, problem solving, etc.
• Knowledge of facilities maintenance and custodial needs and services
• Knowledge of construction and contracting processes
• Proven ability to interact professionally with a diverse personnel base and work with conflicting priorities within the organization.
• Effective communication skills with students, staff, faculty and campus administration
• Ability to adapt to changing workplace technology
• Highly organized, able to work effectively across organizational boundaries
• Ability to develop technical documentation such as job recovery procedures and standard operating procedures to enhance departmental efficiency and clarify work.

Minimum Qualifications:
Bachelor's Degree or equivalent experience
Salary and Benefits:
$46,051.20-53,539.20 annually. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
Required Application Materials:

• Cover Letter
• Resume
• References

Advertised: April 17, 2024 Mountain Daylight Time
Applications close: May 8, 2024 11:55 PM Mountain Daylight Time

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