Human Resources Specialist 2
Pima Community College

Pima Community College

Pima Community College Named Top University/College Employer in Arizona

Position Title: Human Resources Specialist 2

Department: Human Resources - District Office

Starting Rate: Band 3 - $20.24 - $22.76

Benefits: Summary

Closed Date: April 29, 2024, 5:00 PM Arizona Time

Position Summary:

The Human Resources Specialist 2 is responsible forperforming highly confidential, administrative duties that support HumanResources.

The Human Resources Specialist 2 acts as centralpoint-of-contact for general information regarding HR; responding to students,employees, and community members inquiry either in-person, by telephone, oremail.

The Human Resources Specialist 2 may be assigned to aspecific function of HR requiring in-depth knowledge regarding procedures andpolicies of assigned department.

The Human Resources Specialist 2 is responsible forsupporting full-cycle recruitment activities and driving recruiting successwith the HRBP for Talent Acquisition, hiring managers, candidates, and newhires to deliver an exceptional recruitment and on-boarding experience throughcoordination of the entire recruitment process through new employeeorientation. They will also assist in additional projects assigned by theDirector.

The Human Resources Specialist 2 will act as an influentialpartner in helping HR Business Partners with talent management processes,people development, and implementation of organizational changes.

Duties and Responsibilities:

• Initiate, process, and prepare new hire information for employees. This includes generating offer letters, initiating background checks, moving new hires through the applicant management system, and communicating with the new employees.
  
• Gather all incoming documentation and mail that comes into Human Resources via physical/inter-office mail, fax, and email. Triage, record, and sort as necessary.
  
• Obtain, check, and verify identification documents for I-9 Verifications. Administrate all tasks regarding I-9's including any life-cycle tasks to completion.
  
• Create and maintain college-wide personnel files accurately by adding, deleting, copying, verifying and disposing of appropriate documents and files in accordance with local and federal recordkeeping regulations.
  
• Initiates and interprets personnel actions, review documents for accuracy and completeness. Research and resolve discrepancies; identity and correct errors in HRIS data.
  
• Provide general information to students, employees, and community members; as the main point-of-contact for Human Resources inquiries. This includes various communication mediums such as phone calls, composing emails, and in-person help.
  
• Onboarding tracking and communication with new hires and the hiring managers to ensure all components to onboarding are satisfied and the new hire has documentation completed and the needed resources to begin employment.
  
• Schedule and monitor the calendar for the Human Resources conference room, including sending out calendar invites and finding alternative locations for meetings, if room is occupied.
  
• Support multiple committees by taking notes, agenda preparation, host online meetings, and distribute pertinent college-wide information.
  
• Initiate, prepare, and record new hire and volunteer documentation for Pima College. This includes initiating background checks and keep a record of forms.
  
• Creates, maintains, develops, and prepares a variety of technical reports using applicable software such as Microsoft Excel, Adobe Sign Documentation, HRIS enterprise-wide systems, and hiring technology software.
  
• Participates in development of master onboarding spreadsheet with administrative staff. Prepares onboarding reports for the Board of Governors.
  
• Adhere to College Personnel policies and practices and communicate these polices as requested by external departments.
• Responds to requests for information from employees, other educational institutions, and the Tucson Community regarding general practices and processes at the college.
  
• Performs all other duties and responsibilities as assigned or directed by the supervisor.
  
  

• High school diploma or GED and
  
• One to three years of human resources or benefits related experience
  

• Associates degree in Human Resources or a closely related field of study
  
• Three to five years of human resources or benefits related experience
  

• Knowledge of regulatory compliance principles and practices
  
• Knowledge of human resources principles and practices
  
• Knowledge of internal and external customer service principles and practices
• Knowledge of various software applications (Microsoft Suite, Adobe Sign, Cornerstone and/or Ellucian-Banner)
• Skilled in effective communication (both written and oral)
  
• Skilled in performing a variety of duties, often changing from one task to another of a different nature
  
• Skilled in positive, productive and flexible customer service
  
• Ability to apply effective and accurate data entry and typing skills
  
• Ability to develop and maintain effective and positive working relationships