Laboratory Schools: Project Assistant III - Learning & Counseling, PartTime
The University of Chicago

Chicago, Illinois

This job has expired.


Lab School High School Divisional Support

About the Department

At the University of Chicago Laboratory Schools, students in Nursery through Grade 12 experience a world-class educational journey. Founded in 1896 by John Dewey as a place for educators to develop and explore novel approaches to pedagogy and curriculum, Lab continues to provide excitement and imagination in learning to this day. Academic rigor, experiential learning, and intellectual discourse are hallmarks of a Lab education. Lab educators are recognized for excellence in teaching and pride themselves on innovation in the classroom. Students in every grade have access to unparalleled resources, and all members of the Lab community benefit by partnerships and connections with the University of Chicago. Families who choose Lab care deeply about curiosity, inquiry, and creativity. No less than scholarship, Lab's mission prioritizes honoring diversity and exhibiting kindness. We are committed to building and supporting a teaching and learning community where young people see aspects of their backgrounds and identities reflected around them, where they feel a deep sense of belonging, and where they discover and use their voices to full effect. Today, 53-59 percent of Lab's student body are students of color. Families report speaking nearly 40 different languages in their homes. Approximately 60 percent of Lab families are also affiliated with the University of Chicago. Half of our families live in Hyde Park, and the rest come from across Chicago, the suburbs, and northwestern Indiana. Inclusion is a fundamental value at Lab, such that we celebrate every facet of community members' identities, and even where we disagree, we emphasize respect, civility, and maintaining a spirit of community. Lab seeks the finest employees to join our vibrant learning community. We employ people with a wide range of skills and training in many different disciplines, who have in common a love of learning and the wish to inspire that same love of learning in young people. We seek candidates for employment who thrive in an educational environment. We provide a great professional home for those committed to collaboration, ongoing personal and professional growth, and cultivating positive relationships. We strongly encourage applications from candidates of color, LGBTQ+ identified candidates, candidates from historically marginalized or underrepresented backgrounds, and candidates with a demonstrated commitment to a deepening diversity, equity, and inclusion practice. In turn, we strive to ensure that Lab is a joyful, welcoming, and inspiring place to work. Through our connection to the University, faculty, staff, and administrators enjoy benefits and opportunities that would be nearly impossible to match in any other environment.
Job Information

Job Summary:

The High School Learning and Counseling Administrative Assistant is responsible for providing direct support to Learning and Counseling Department faculty members and students. They perform clerical support, manage and write internal and external office communications, and provide other program support such as event planning and execution. The Assistant manages confidential student academic files on behalf of the high school as well as other data and electronic student records in the college application process. The Administrative Assistant also provides extensive support to counselors, students and families through the college counseling process. May assist with receiving, processing and filing staff reimbursements along with other university paperwork while maintaining all necessary files for proper documentation of department activities. Develops and maintains an understanding of the organization and culture of the Laboratory Schools.

This is a ten-month position.


  • Correspond, communicate, and answer general questions from parents and guardians, staff, teachers, and students in person, via school-adopted email, electronic and learning management platforms, and/or phone. Forward inquiries to appropriate faculty as needed. Assess needs, level of urgency, and provide appropriate assistance or direct to the appropriate faculty member. Assist with tasks as requested including maintaining confidential student information and files and ordering and maintaining office supplies.
  • Assist the Learning and Counseling faculty as requested. Provide clerical support to the department members which may include copying class materials and other clerical-related support.
  • Coordinate various aspects of the college application process, including processing confidential student documents, managing a calendar of visits from college representatives, and assisting in scheduling and executing in-person or online student and parent information sessions.
  • Maintain the Department's presence on learning management systems with regular posts and resource updates on parent and student group pages.
  • Coordinate annual calendar of programs and assist in calendar planning, room reservations, and catering for ongoing Learning and Counseling programming.

  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with parents, students, administration, staff, faculty, outside vendors, and others; communicate effectively in English, both orally and in writing required.
  • Identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team required.
  • Significant reception and clerical experience required, preferably in an academic environment.
  • Attention to detail and follow through required.
  • Excellent organizational skills and a high degree of flexibility and initiative required.

Additional Requirements

Education, Experience, or Certifications:

  • High school diplomarequired.
  • Bachelor's degree preferred.

  • Experience working in a school setting is strongly preferred.
  • Organize work, compose correspondence, and maintain records required.

Technical Knowledge or Skills:
  • Knowledge of Mac computers, Google Suite, Microsoft Word and Excel required.
  • Experience with database systems required, preferably PowerSchool, Naviance, Schoology, and Google.
  • Use or learn a range of position-related software applications required.
  • Demonstrated ability to read and understand basic documentation such as help screens and departmental handouts required.

Working Conditions and Physical Requirements:
  • Carry or lift loads of up to 25 lbs.
  • Sit for up to 2 hours to 4 hours.
  • Use computers extensively for 2 hours to 4 hours.
  • Climb stairs up to 2 stories.
  • Operate equipment necessary to perform the job.
  • Push/pull objects of up to 25 lbs.
  • Stand for 2 hours to 4 hours.
  • Use standard office equipment.

Pay Range:
  • $19.27 - $28.21 per hour.

Required Documents:
  • Resume/CV
  • Cover Letter
  • Professional References Contact Information (3)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility


Requires Compliance with University Covid-19 Vaccination Requirement

Pay Frequency

Pay Range

Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours


024- Local 743, I.B.T. Clerical
Job is Exempt

Drug Test Required

Motor Vehicle Record Inquiry Required

Health Screen Required

Posting Date

Remove from Posting On or Before

Posting Statement:

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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