Office Manager, Instruction
Lamar Institute of Technology

Job Summary / Basic Function:

SUMMARY OF JOB DESCRIPTION:The Manager for the Office of Instruction will provide essential and confidential administrative support to the Vice President of Instruction & Provost. The Manager interacts regularly with a diverse array of constituents including vice presidents, deans, faculty, students, and various external guests and colleagues of the Vice President of Instruction & Provost. The successful candidate must work effectively in a collaborative and fast-paced environment. Considerable discretion, judgment, and diplomacy are imperative for success in the position. Knowledge and experience in areas of budgeting, financial administration, and project management is required. Experience in state-reporting, articulation agreements, and grant compliance is preferred. Requires individual with strong sense of attention to detail and importance of meeting deadlines and who can cope with several tasks simultaneously. Initiative, self-starter, and analytical skills are mandatory. Above average skills in the utilization of computer systems, including PCs to extract (query) and report on information essential. Ability to work with minimal supervision and maintain confidential information required.

DUTIES AND RESPONSIBILITIES:

• Manage reports and correspondences to internal and external constituents, including accrediting associations and other regulatory agencies
• Assist with ensuring accountability and compliance of instructional programs with federal/state laws and regulations, and SACSCOC, THECB, TSUS and LIT policies and procedures
• Consults with the Provost on issues requiring policy and process changes that impact student recruitment, retention, and success
• Responsible for Perkins and Comprehensive Local Needs Assessment Reporting.
• Manage initiatives and new software implementations
• Prepare status reports on ongoing projects and action items
• Coordinate with LIT divisions on an array of supportive programs and services for targeted populations to increase enrollment and retention
• Assist the Provost in planning, developing, and administering the budget for instruction.
• Coordinate with deans to set up Advisory Committee meetings, departmental recruiting events, and curriculum revisions and submission
• Manage the division's annual operational budget expenditures and facilities, including documenting disposals, assisting in physical inventories, and maintaining appropriate records.
• Maintain electronic and print files and records in a systematic, secure, and confidential manner
• Participate in committee work as assigned
• Must be capable of exercising a high degree of independent judgment and prioritizing work accordingly
• Evening and weekends may be required
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor's degree from a regionally accredited university
• 3 years of work experience in an office management position
• Experience in budget and project management

PREFERRED QUALIFICATIONS:

• Master's degree from a regionally accredited university
• Proficient in Argos, Banner, Microsoft Office, Starfish
• Supervisory experience
• Experience in working with curriculum and faculty matters
• Grant management experience

$50,000

Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), sexual orientation, gender identity or expression, national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

LIT's Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles Nest, Room 128, at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-839-2032 or emailing titleix@lit.edu.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

https://jobs.lit.edu/postings/1934

04/12/2024

Yes