Program Associate - UBA Central Office (Multiple Vacancies)
Florida State University

Job Title: Program Associate - UBA Central Office (Multiple Vacancies)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57604
Department

University Business Administrators

Responsibilities

This position is responsible for providing transactional financial and administrative support to the University Business Administrator (UBA) Program for all participating UBA client sites and the UBA Central Office. Project assignments and locations will vary depending on the needs of the UBA client sites.

• Assists UBA client sites with reconciliations of general ledgers.
• Compares internal records to OMNI departmental ledger reports on a monthly basis to ensure that only appropriate transactions have been recorded in the ledger. Identifies any outstanding reconciling items and reports to site leader on discrepancies.
• Assists with auxiliary billing at client sites.
• Stays up to date on university financial practices by attending trainings and Financial Rep meetings.
• Responsible for providing an accurate description of goods purchased and verifies the budget information for the P-Card charges.
• Codes the charge information of cardholders to appropriate accounts to finalize for entry into OMNI.
• Assists with account payables functions.
• Assists UBA client sites with travel actions which may include entering travel authorizations and expense reports. Ensures requests for travel reimbursements contain appropriate documentation.
• Assists UBA client sites by initiating HR activities which may include personnel actions, time and leave entry, recruiting processes, onboarding and separation paperwork, and mass appointments.
• Attends university Department Rep Meetings and HR Forums.
• Other duties as assigned.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Attention to detail and ability to multi-task.
• Demonstrated strong customer service skills.
• Flexible and able to learn new skills.
• Resourceful to be able to seek out information to complete tasks.
• Experience in an office environment using various computer programs including Microsoft Office Suite (Word, Excel, Outlook).
• Previous experience performing human resource and/or financial transactions.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.