Senior Administrative Assistant
Beacon Hill Staffing Group, LLC

Position Summary:

Beacon Hill's client is looking for a Senior Administrative Assistant to play a crucial role in supporting a team of six to eight bankers, which includes Managing Directors, Directors, Vice Presidents, Associates, and Analysts. This position requires a highly organized, motivated individual who can effectively manage priorities and ensure seamless service delivery to clients. They will provide calendar management, travel coordination, event planning, and general administrative support to the team. This position is contract-to-hire based out of Minneaspolis, MN.

Key Responsibilities:

Calendar Management: Organize and schedule a high volume of internal and client meetings, ensuring appointments are properly confirmed and calendars are managed effectively.

Phone and Email Management: Handle incoming and outgoing communications, manage email correspondence, and provide phone coverage for the team.

Travel Coordination: Arrange complex international and domestic travel for the team, including flights, hotels, rental cars, and ground transportation.

Event Planning: Support the organization and planning of events, as requested by senior bankers.

Client Interaction: Assist the team in managing external clients on-site, including pulling expense runs and invoicing client fees as requested by senior bankers.

Expense Management: Process and submit complex expense reports on time, ensuring accuracy and compliance with company policies.

IT Support: Collaborate with the IT team to assist with technology needs, such as setup and troubleshooting.

Team Support: Provide backup support and phone coverage for other Administrative Partners when needed.

Qualifications:

Experience: Minimum of 5 years of experience in a fast-paced environment, preferably in the financial services industry.

Technical Proficiency: Strong knowledge of Word, Excel, Outlook, Concur, and Microsoft Dynamics.

Organizational Skills: Excellent time management and ability to multitask effectively in a dynamic environment.

Communication Skills: Strong written and verbal communication abilities.

Attention to Detail: Strong attention to detail and accuracy, especially under pressure.

Proactive Approach: Ability to anticipate the team's needs and proactively manage tasks and priorities.

Professionalism: Highest level of professionalism and discretion when handling sensitive and confidential information.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)